We at Xoolon Limted take the privacy of our users seriously. This Privacy Statement describes the information we collect on our Site and how we use it. This document covers data supplied by individuals. We have a separate policy for Student Data sent to Xoolon Limited by or under the direction of schools set out in Student Data Policy Statement.

What information do we collect and how do we use it?

We use your IP address (the number that identifies your Internet connection on your computer) to help identify problems with our server and to help administer our website.

Our website uses cookies. A cookie is a small piece of information that a website stores in your computer so that it can remember things about you (such as your preferences) the next time you visit the site. Our cookies do not harm your computer. We use them to improve the performance of the service, personalise your experience of our website and help track your progress.

Students - if you are a student and you register with us independently of your school, we ask you to provide us with personal details like your first name, your last name, your email address, a password, your school year, your date of birth and whether you are a boy or a girl. Sometimes this information will already have been provided to us by your parents/guardians or teachers. We also keep records of the results you have stored in the various parts of the Site. We use this information to monitor your progress and analyse your performances. We will also use your personal data for the purposes of administration, operation of the service, business development, advertising and marketing. We may use demographic and profile data to tailor your experience of our Site and to produce statistics which may be used by your school to help manage teaching. We may disclose your scores to your parents/guardians, teachers and school as part of the service.

We aggregate the results scored by students for the purpose of our internal statistical analysis and research, and this may be analysed for example by researchers looking into obesity. The data provided to researches will always be anonymous.

We will use your e-mail address to send you the Xoolon newsletter, which will keep you informed of changes and improvements to the Site. The newsletter may contain promotional offers from third parties. It will be sent to you by e-mail no more than once a week. From time to time, we also offer promotions relating to special areas of interest. At any time, you can opt out of receiving the newsletter by clicking Unsubscribe from the email, or you can opt into other subscriptions, by clicking the relevant Subscribe links on the Site.

Teachers - if you are a teacher or are registering on behalf of your school, we ask you to provide us with personal details like your name, position, your email address and your contact telephone number. We will use this information for the purposes of administration, operation of the service, marketing, sales and business development.

We will not sell or disclose your personal information to anyone else without your permission.

We collect statistical information in order to monitor website usage. This helps us to develop our website and the service. We may provide statistical information to third parties. This information will not identify you personally.

Managing your details

You may access and update your personal details at any time by clicking on My Account.

How we protect your information

We store your personal details on private servers, with access controlled by authentication. We also use technology such as firewalls to protect your information from being accessed by anyone else.

Making changes

If we make material changes to the use of your personal data, we shall post details of the changes to this Privacy Statement on our Site or send an e-mail to you detailing the changes if they affect you. If you continue to use any service provided by us after you have received notice of the changes, you will be deemed to have consented to the change to the use of your personal data.

Your consent

By registering with us and continuing to use the service, you give your consent to the use of your personal data as set out in this Privacy Statement.

Schools

We have been advised that one of the reasons schools hold student data is an implied duty to use it for furthering the educational needs of students; this gives schools a right to pass limited information to responsible third parties like Xoolon Limited to further this aim.

How to contact us

We welcome your views about our Privacy Statement. If you would like to contact us with any queries or comments, please contact us through the Site.

Alternatively, you can write to us at:

Xoolon Limited
PO Box 4353
Sheffield S10 9DJ
United Kingdom